Club Rules

As Provincial Orders and guidelines from Public Health are subject to change, it is the responsibility of users to ensure they are following all current &/or changed guidelines. Existing rules signs would also still be in effect, but also subject to change based on new Provincial Orders or instruction from Public Health. 

• Courtesy and adherence to tennis etiquette are expected at all times 
• Profanity and abusive language are not tolerated
• Appropriate tennis attire must be worn at all times (shoes/shirts)
• Club property is to be respected
• Members should assist in keeping the grounds neat and clean
• Alcoholic Beverages and food in open container are not permitted on the courts
• Smoking is prohibited anywhere on the courts
• Pets are only allowed in the public areas and they need to be accompanied by an adult member all the time
• Only the Club Pro is allowed to conduct private lessons and the lessons are only offered to members.
• Guests and non-members are required to pay the prescribed guest fee
• A maximum of 4 balls is allowed on a no-caching court

• Based on first come and first serve, please use signup sheet at club to signup available court
• Courts are rotated hourly, court 1 and 2 are rotated on THE HALF HOUR ( For example 6:30, 7:30, 8:30 etc.), court 3 and 4 are rotated on THE HOUR. (For example 6:00, 7:00, 8:00 etc.)
• Minimum two people are required to assign a court and court 1,2,3 require 4 occupants at all times, only court 4 is available for single play
• Two players who are present on-site can secure a court on the doubles-only court. However, if the third or fourth player fails to arrive within 5 minutes, their spot will be given to individuals waiting in line
• If members are waiting for play, on-going court play should end at current rotation time
• Players currently playing on a court are not eligible to sign up for the court in the next rotation, upon the court assignment, you will forfeit your place in the queue if you join another court in play before your assignment.  
• Court 4 is the designated teaching court till 7:00 PM daily. The coach may ask players to give up the court. All coaching and tennis lessons must be conducted exclusively on Court 4 during designated times. These activities are not permitted on any other courts.
• Only Court 1 is designated for practices involving more than three balls, such as serving or rallying when the court is available. Ball Machine is not allowed at our facility
• League and tournament play may occupy at most three courts
• Scheduled club activities take priority over individual play
• The Court Supervisor has final word on time control and court usage 
• Public Hours is between 14:00 - 17:00 Saturday and Sunday

A guest is defined as anyone not covered under a club membership. We only allow guests who are accompanied by a member, with a limit of ONE guest per member per visit 

•  If you plan to bring a guest, please e-transfer the $5 guest fee with guest name to senecahilltennis@gmail.com before arriving at the court. If the fee is paid at the court, it will be $10
• Each member is allowed to bring one guest per visit

A membership could be suspended, cancelled or not-renewed and the member expelled from the Club in the following circumstances: 

• Repeated behaviour at the Club contrary to the requirements of court of conduct
• Violation of the rules of External Leagues 

A member is suspended by decision of the Club Executive Board and  Suspension can be without compensation by decision of the Club Executive.

• 1. The Executive Committee (as defined in the Club’s By-Laws) shall establish a discipline committee to receive Complaints from Complainants. Such discipline committee shall be comprised of the President, Vice President and one of executive board members elected by the membership at a General Meeting. Quorum for the committee is three members and the committee total is three with the noted exceptions:
• a. In the event that one or more of the Executive Committee positions are not filled, the committee will be constituted by the three most senior members of the Executive Committee where those Executive Committee positions are filled; and/or
• b. Where the complainant or respondent is the President, Vice President, and/or Executive of board member, such person(s) will be replaced by the next most senior member of the Executive Committee on the discipline committee.

• 2. In the event that a Member or Guest participating at a Club Activity feels that another Member or Guest participating at or during a Club Activity, has violated the rules or code of conduct:
• a. File a formal written complaint with the discipline committee providing a record of incident(s) including if possible date, times, locations, possible witnesses, what happened, your response

• 3. Once a complaint is received, it will be kept strictly confidential. An investigation will be undertaken immediately and all necessary steps taken to resolve the problem. For clarity, the discipline committee may conduct such investigation in writing and/or in person.

• 4. Both the Complainant and the Respondent will be interviewed (either in writing or personally), as will any individuals who may be able to provide relevant information. All information will be kept in confidence.

• 5. If the investigation reveals evidence to support the Complaint, the discipline committee will make a recommendation to the Executive Committee that the Respondent be disciplined and recommend the form of such discipline, having regard to the nature and seriousness of the infraction. Recommendations for minor infractions may include warnings or 1or 2-day suspensions. Recommendations for a major infraction may include a > 2 day suspension or a life time membership ban from the Club. The Executive Committee will then impose whatever discipline it feels is warranted in the incident and advise both the Complainant and Respondent of same in writing.

• 6. Where there is evidence that a Complaint is filed in a vexatious manner and not in good faith, the discipline committee may recommend that the Complainant be disciplined. For clarity there will be no repercussions against a Complainant where the Complaint is filed in good faith, whether the Complaint is upheld or not.

• 7. Either the Complainant or Respondent may appeal, to the Executive Committee, the upholding or not of a Complaint or the discipline imposed to by the Executive Committee, provided that a request for such appeal is made in writing within 5 days of the Respondent and/or Complaint receiving notice of the discipline committee’s decision and any discipline imposed by the Executive Committee. In the event the Executive Committee receives such a request, it shall as soon as practical schedule a meeting of the Executive Committee to hear such appeal and notify the Complainant and Respondent of the date, time, and location of such appeal. For greater certainty, the filing of an appeal does not suspend, or in any way stay, the discipline previously imposed by the Executive Committee. Both the Complainant, Respondent and a member of the discipline committee shall be entitled to make submissions to the Executive Committee regarding the incident, findings and recommended discipline. The Executive Committee shall then determine whether the upholding or not of a Complaint was warranted and in the event a Complaint is upheld the appropriate discipline, this decision will be FINAL.